When it comes to pay day, there’s little room for error. It’s critical for you and your employees to know when hours have been billed or paid. ZipBooks makes it easy to manage and monitor employee time.
Note: "Billed" means that the employee time has been included in a client invoice. "Paid" means that the employee has been paid for their time.
To mark time entries as paid:
From your ZipBooks dashboard, click Tracking from the left menu
Click Time & Pay
If desired, choose a specific User or leave the box blank to show all employees
Select the Pay Period from the drop down menu
Click Mark all as paid
Mark entries as paid from a user’s specific calendar by clicking either “Mark all of User’s time as paid” or “Mark User’s time this period as paid“
That’s it! Now your time entries will be displayed with a button that says “Payroll paid,” making it easy for you and your employees to keep track of payments.
Time & Pay calendars are the fastest way to mark employees as paid, but you can also edit time entries from time-tracking lists.
To mark time entries as billed or paid:
Then Track Time
If desired, filter by User, Contact, Project or Date
Click the check box at the top to select all entries or manually check the boxes you need
Click the button that says “Mark as billed” or “Mark as paid“
If you’re taking advantage of ZipBooks + Gusto, you’ll also see a button at the top of your calendars that allows you to Sync all entries to Gusto.
Once you’ve synced entries and run payroll in Gusto, time entries will automatically be marked as paid.
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